Keep this checklist in mind when considering moving your company’s registered office. It is not exhaustive but covers the principal areas you’ll need to consider.
General
- Registered Office must be located in the Republic of Ireland.
- All companies are required by law to file a notice of the change of Registered Office to the Companies Registration Office within 14 days of the change by filing a B2 Form.
- If the Company has a registered “Business Name”, file the change by filing the relevant RBN form.
- A PO Box is not acceptable – it must be a “physical location” as this is the place official documents, notices, court papers etc are required to be sent by law.
- Arrange with An Post for correspondence to be re-directed.
Third Parties
- If the Company holds shares in other companies, inform the relevant Company Secretaries so they can update their Statutory Registers.
- Lease or formal arrangements with current registered office provider may need to be cancelled.
- Notify utility providers (electricity, phone, gas, mobile phone, broadband, insurances etc) and make arrangements for transfer to new address.
- Magazine/membership subscriptions
- Advise Customers, Accountants/Auditor, Solicitor, Bank, Shareholders, suppliers and anyone you are in regular communication with.
- If you have a car fleet, the Registration (Log) Books for vehicles must be sent to your local Motor Taxation Office together with a note detailing the change of name and/or address. Your details will then be updated and the Registration (Log) Books will be returned to you.
Registered Office & Official Publications
Registered Office – ensure company name is painted or affixed on the outside of the premises, in a conspicuous position, must be legible and easy to read.
Official publications – full company name to be published i.e. the only permissible abbreviations are allowed e.g. “Ltd” for “Limited”, “Teo” for “Teoranta”, “CLG” for “Company Limited by Guarantee etc) to be reflected on Letterheads, invoices, order forms, emails and website.
