General Instructions from the CRO regarding signature pages

Posted in Category(ies): Companies Registration Office, Electronic Filing, Latest NewsLeave a Comment on General Instructions from the CRO regarding signature pages
Van-Geraghty
Company Secretarial Services | Corporate Governance | Compliance Tel: +353 (0) 505 34101 Email: vgeraghty@komsec.ie  

General Instructions from the CRO regarding signature pages

  • The Companies Registration Office (CRO) will not accept electronically signed documents. The signature page(s) must be physically signed i.e. “wet-ink”.
  • Submissions properly dated in the format Day/Month/Year (European Format).
  • Dates to correctly reflect date form was signed, consequently back-dating and post-dating is prohibited.
  • Signatures & dates to be contained within the designated section on the Signature and/or Consent pages.
  • Clear, clean submissions acceptable, barcodes and signatories etc must be legible. pages must be fully viewable as they are statutory forms and are a matter of public record and anyone with a visual impairment may not be able to see the signature/date.
  • Pages should be scanned to portrait alignment at 100% size [downsizing reduces quality of the scan] and the full version of both pages MUST be fully viewable.
  • The CRO is experiencing some issues with incorrectly signed and dated form B10s, which is resulting in an increasing number of these forms being returned
  • Submissions can be rejected if they do not meet the above criteria. If a submission is rejected, then a new submission must be prepared.
Posted on by | Van-Geraghty

Electronic Filing

Posted in Category(ies): Electronic Filing
Kathryn-Maybury
A post by Kathryn Maybury | Managing Director | KOMSEC Limited | Company Secretarial Services | Corporate Governance | Compliance | Tel: +353 (0) 1 2107595 Email: kmaybury@komsec.ie  

Electronic Filing

The Companies Registration Office (CRO) introduced electronic filing a number of years ago but, since 1st June 2017 the CRO introduced mandatory electronic filing for:

–          B1 (Annual Return)

–          B2 (Change in situation of Registered Office)

–          B10 (Change in particulars of Directors/Secretary)

–          B73 (Change of Annual Return Date)

–          Financial Statements

 

Electronic filing makes sense but, the imposition of a 5mb limit (around 20 printed pages) on the size of Financial Statements is proving problematic.  It will be interesting to see how companies, practitioners, and accountants deal with the technological challenge of complying with the 5mb limit. 

 

Hopefully, implementing electronic filing during the summer months will give all involved the ability to iron out issues before peak filing of Annual Returns, and Financial Statements hits in the autumn

Posted on by | Kathryn-Maybury

Watch Out! Annual Returns (including Financial Statements) must now be filed electronically

Posted in Category(ies): Electronic Filing
Kathryn-Maybury
A post by Kathryn Maybury | Managing Director | KOMSEC Limited | Company Secretarial Services | Corporate Governance | Compliance | Tel: +353 (0) 1 2107595 Email: kmaybury@komsec.ie  

As part of a drive by the Companies Registration Office to electronically file as much documentation as possible, the following documents must now be filed electronically in the Companies Registration Office:

– Form B1     Annual Return

– Form B2     Notice of Change in Registration Office

– Form B10   Notice of Change in Director or Secretary or their Particulars

– Form B73   Nomination of New Annual Return Date

The most important e-filing change relates to the Annual Return, as from the 1st of June the only means of filing a B1 form and Financial Statements and paying for annual returns is in electronic form. It is no longer possible to file paper versions of these documents in the CRO.

KomSec expects that filing Financial Statements may catch some companies out as to date the vast majority of Irish companies (approx. 90%) have been filing paper versions of these documents. That is no longer possible and companies must ensure that their financial statements are capable of being filed electroncially. Teething problems have already started, with KomSec involved in a case where the CRO e-filing system was simply incapable of accommodating a large file containing financial statements.

The good news is that these changes will eventually benefit everyone as e-filing will mean better administration by the CRO ensuring greater transparency, effectiveness and hopefully reduced backlogs.

KomSec is delighted that the CRO has finally caught up with us as we have been electronically filing in the CRO for our clients for years!

 

Posted on by | Kathryn-Maybury